Volunteers are what make The Sequoia a great cycling event and the Western Wheelers a great club. It takes a village to provide a ride.
The Volunteer TEAM.
Sign up to help make The Sequoia 2023 a great event
- Review Volunteer Positions lower on this page.
- Click Registration Button and follow the flow.
After you finish registering for a job, you can register again for another job or shift. Click [Register] , then [New Registration].
Sequoia Volunteers will receive a pair of Sequoia socks in appreciation of your work to make The Sequoia 2023 a great event.
Pink Orange Green
Volunteers, registration opens in March for the big Party
Saturday, June 10
12:00 - 2:00
Huddart Park, Woodside, CA
BEFORE the Ride (Thru) Saturday, June 3
Route Marking: On Saturday June 3, 2 teams of 3 will drive specified segments of the course to apply Route Arrows Captain: Aaron Solomon FULL
Notice to Neighborhoods: Distribute small fliers to homes on Moody, Page Mill, West Alpine, and Pescadero Creek Rd. Place on mailboxes or gates and on community billboards; Robert’s Markets (Woodside and Portola Valley), Ladera Market, La Honda Market, Norms Market, etc. Flyers will be especially prepared for this task. Captain: Gary Virshup FULL
Socks: Distributing and selling Sequoia Socks at The Bicycle Outfitters. Saturday 2 shifts 11:00 AM - 3:30 PM, 3:30 PM - 7:00 PM. Lead: Maria Stevens FULL
Social Media Influencer: Post Sequoia information to the club Facebook account to build community, build momentum and attract riders. Lead: Cindy Asrir FULL
In-person Rider Registration and Check In: Distribute maps-queue sheets, wristbands & other rider info and pre-paid sock orders. Take registrations (if available) and waivers. Saturday - 11:30 AM - 7:00 PM. 2 Shifts. Bicycle Outfitters, 963 Fremont Avenue, Los Altos. Captain Captain: Bert Nelson FULL
Rest Stop Food Order and Distribution: Work with Rest Stop Captains to determine food order, procure food and delivery services from wholesalers and local suppliers. Captain: Brian Kaplan
Transportation - Friday Loading: Fri, June 2 - 12:15 PM - 3:00 PM Storage locker, Mary St, Cupertino. Volunteers will move/load equipment from the storage locker into the large rental truck. SOME MODERATE LIFTING INVOLVED. Transportation Captain: Guy Shuman.
Transportation - No Saturday Loading
Rest Stop Van Shuttle, Saturday, June 3: Provide return transportation when Rest Stop Captains drop loaded vans at coastside rest stops. Need a vehicle.
DAY of Ride Sunday, June 4
Foothill College Sunday In-Person Rider Check In. Set up tables, signs and chairs, crowd/line control plan. Greet riders, verify registration, assign rider numbers, rider ID wristbands and maps, answer questions. Three Routes depart in half hour windows beginning at 6am. Last group of riders on route by 8:00AM Check in tables open by 5:30AM. Ends 9:00AM. Parking Lot 1C. Captain: Bert Nelson
SAG. Drivers follow assigned routes to assist riders. SAG volunteers can be passengers in cars or drive alone and may be accompanied by a radio volunteer. Each driver can expect to drive 100-200 miles over the course of a 3-5 hour shift. You will carry a pump, repair parts (tires, tubes and cables), light snacks and water, all except water, supplied by the club. Drivers can receive a payment of $40 to defray the cost of gasoline.
We will be sending out SAG driver on the course in a rolling fashion throughout the day. After signing up, send an email to team captain Eben Haber (eben@habers.us) answering the following questions:
- How early are you willing to start?
- How late can you work?
- How long are you willing to drive?
- What kind of bike rack do you have, if any?
Captain: Eben Haber
Radio Communications: YOU MUST BE A LICENSED HAM OPERATOR to volunteer for this activity as well as provide your own radio. Radio operators serve a 4 to 6-hour shift, either in a fixed location or roving SAG vehicles. Radio operators may either be a passenger or drive the vehicle. Fixed locations include: Start/Finish (Lot 1D) & 5 rest stops. Captain: Bob DeFranco
Emergency Phone Contact: Foothill College & Finish Line area w radio/sag team. 2 Shifts. Acquire Event Only Google Number to receive calls from riders needing SAG assistance. Relay emergency information to radio/sag crew. You will need an EVENT SPECIFIC Google Number to be printed on the route sheets. FULL
Foothill College First Aid Coordinator: Support first aid needs at the Finish Line. Qualified Medical/EMT training is preferred. Monitor riders as they finish; look for stress/heat issues. Contact/in touch with Foothill College Fire/EMT Station. 11:00 am - 6 pm.
Sign Pickup and Arrow Removal: Beginning at 3:00 PM on Sunday volunteers will drive the course and retrieve signs. They will also remove Route Arrows in San Gregorio, Pescadero and Woodside/Portola Valley using needed tools provided by the club. A truck or minivan would be useful as a ladder will be used. This will take approximately 4 hours. Captain: Aaron Solomon
Rest Stops: Volunteers will set up the rest stop, serve snacks to riders, provide information and close the rest stop. Start time may be staggered among volunteers. Some may be asked to pick up supplies at Foothill College on Saturday. Others may be asked to deliver equipment and leftover food back to Foothill College. Plan on adding an hour before the shift or after the shift.
- Loma Mar Store Rest Stop: 8:00 AM-10:00 AM. Captain: Lisa & Jim Burque FULL
- San Gregorio Rest Stop: 8:00 AM - 11:00 AM Captain: Frank McConville
- Bike Hut Rest Stop 9:00 AM – 3:00 PM. Captain: Barry & Janet Chaffin
- Kings Mtn Rest Stop: 10:00 AM - 3:00 PM. Captain: Warren Chan
- Portola Valley Rest Stop 11:00 AM- 4:00 PM Captain: Hal Nystrom
Foothill College Start Area Setup: 4:00AM-9:00AM 1 person, 5:00 AM - 9:00 AM 2 people. Unload tables, set up tables and bike racks, serve snacks to workers and riders, provide water for bottles, and generally help riders get on the way. Captain: Russ Hull
Foothill College Start Area AM Parking & Traffic: 5:00AM-9:00AMPost traffic monitors along entrance road and Lot 1. Train crew to minimize congestion and create smooth entry/exit. Captain: Judy DeFranco
Foothill College Flags, Arch and Pendants: Gather flags and pendants from the locker. Set up at the start of day in Lot 1. Move to the Finish Line later in the morning, Lot 1E. Take down flags, signs and pendants at end of the day and return to locker. Two shifts, 5:00AM-11:00AM, 4:00PM-7:00PM Captain: Scott Buchanan
Foothill College Finish Area Setup: 9:00AM-11:30PM Coordinate with tent/table rental company to setup Finish Area 1E – Captain: Russ Hull
Foothill College Finish Area Photo Wall: 2 Shifts 12:30PM - 2:30PM, 2:30PM - 5:00PM. Setup and teardown Photo Wall. Draw attention to the Photo Wall. Encourage and lure riders to the Photo Wall. Offer to take photos, some will want to take their own pictures. Captain: Connie Jorgensen FULL
Foothill College Finish Area Hospitality: 2 Shifts, 11:00AM-3:00PM, 3:00PM-7:00PM. Setup, flagging, concierge, Finish Line Arch, ice the sodas, cleanup. Direct and cheer returning riders to the lunch spot, and clear tables. - Captain: TBD
Chocolate Milk: 3 Shifts 10:00AM-2:00PM, 12:00PM-4:00PM, 2:00PM-6:00PM. Hand out chocolate milk to riders at the Finish Line. Captain: Peggy George FULL
Bike Parking "Valet": 2 Shifts 11:00AM-2:00PM, 2:00PM-6:00PM Set up bike racks and provide security while riders have finish line meal. Retrieve/return bikes to riders. Teardown Captain: Paul Wendt
Socks Sales, Foothill Finish Area: Sunday, distribute and sell socks 12:30 PM - 5:30 PM
Foothill College Returned Materials Unloading and Inventory: 2:00PM-7:00PM. Unload cars and vans, record the amounts of food coming from each rest stop, and sort the goods. Connect with the Food Bank. ABILITY TO LIFT AND MOVE MATERIALS IS REQUIRED. Lot 1H Captain: Guy Shuman FULL
Transportation - Load the truck: With help from site volunteers, the crew will load the large truck with all the supplies going back to the WW storage locker. The crew will also assist with general site cleanup as needed. 5:30 PM - 8:00 PM Transportation Captain: Guy Shuman.
DAY After the Ride Monday, June 5
Transportation - Cupertino Locker: 8:00 AM - 11:00 PM Storage locker, Mary St, Cupertino. Volunteers will unload the large truck's contents and reload into the storage locker. Task involves some lifting and working outside washing equipment. All coolers will be emptied, washed, and cleaned. Transportation Captain: Guy Shuman.
Saturday, June 10
Workers' Ride and Fiesta!
Workers' Picnic/Fiesta: – Setup, Cleanup Sat, June 11, 10:00 AM - 3:00 PM Huddart Park, 1100 Kings Mountain Rd. Woodside. Volunteers will gather needed equipment from the locker, help set up the site and clean up the site afterwards. Captains: Daphne & Wasi FULL
Workers' Ride: - June 13. Route options, 3-4 TBD. Captain: TBD
